Finance and Admin Assistant

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Finance and Admin Assistant for our operations in North Area Office – Mai-Tsebri ,Tigray.

About the job

Under the supervision of the North area office, the Support Service Manager and Finance Officer, in Shire, support in day-to-day routine financial duties, and process payments for the Mai-Tsebri office. S/he will provide financial support to DRC and stakeholders, ensuring compliance with DRC’s Operational Handbook

Your main duties and responsibilities will be:

Accounting:

• Assist in the preparation of payment requests and payments, ensuring compliance with DRC’s Operational Handbook.
• Support in maintaining accurate and compliant financial records, both soft and hard copies, ensuring records are properly filed and labeled, and checking the completeness of financial documents.
• Perform coding and record cash transactions in the accounting system daily basis.
• Receive and track cash advances and settlements, ensuring that staff are compliant with regulations in place in DRC’s Operational Handbook
• Process withholding & Income taxes, and Pension funds to the relevant Authorities.
• Handling the petty cash for the Mai-Tsebri program and operational expenses carefully and safely.
• Do necessary payments of invoices and suppliers based on DRC Finance systems and procedures.
• Prepare receipt, payment, and other vouchers as required upon approval.
• Keep office cash to its limit and make timely replenishment.
• Handling cash using the Cash Advance system and making sure that cash advances are closed by the end of the month.
• Handling cash using the Advance Clearance Form and ensuring all financial procedures are carefully followed.
• Fill out all financial documents and make sure that all financial documents are properly filed and organized according to DRC procedures.
• Work closely with the finance officer in Shire and the OIC in the Mai-Tsebri Office.
• Make sure all financial documents are fulfilled and sent to the Shire office timely.

Administration

• Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.
• Follow up on Payment of office and guest house bills.
• Responsible for office supplies.
• Responsible for necessary repairs & maintenance of the office and equipment promptly in coordination with the Supply chain staff in Shire.
• Ensure the vehicle movements are per DRC fleet management policies and procedures
• Ensure that DRC staff have Identification cards (ID) within the period of validity under the employment contract.
• Oversee administration tasks and office management.
• Responsible for managing the rental vehicle driver and refueling of the rental vehicle on time.
• Perform other tasks assigned by the supervisor.
• Responsible for recording, keeping, and releasing materials in a warehouse.
• Working closely with the North area office Finance, Supply Chain, and HR colleagues

Experience and technical competencies:

• Well-developed organizational and planning skills to meet deadlines with limited supervision.
• Proven commitment to accountability.

• Minimum of 1 year of relevant work experience, preferably with NGOs for BA and 3 years of relevant experience for Diploma holders.
• Experience using financial software applications and/or advanced computer skills.
• Excellent interpersonal skills and demonstrated ability to establish effective working relations.

 EDUCATION: (include certificates, licenses, etc.)

• Diploma, BA in accounting, Management, or relevant field from a recognized institution.

LANGUAGE: (indicate fluency level)

• English, Tigrigna & Amharic - Proficiency in spoken and in writing

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: Six Months

Contract Type: National Contract

Band: I2 – Non-Management

Designation of Duty Station: North Area Office –Mai-Tsebri,Tigray

Start date:  01 July, 2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 26th June 2025

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gendergap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics

We strongly encourage female candidates to apply for the position!

We encourage only qualified Ethiopian Nations to apply. DRC considers all applicants based on merit.