DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as a Human Resource Assistant.
The overall purpose of the role:
The Human Resource Assistant supports the human resources department by handling HR administrative tasks, maintaining employee records, and assisting with recruitment, onboarding, off-boarding and benefits. The HR Assistant plays a crucial role in ensuring smooth day-to-day HR operations and compliance.
Your main duties and responsibilities will be:
- Organize for job interviews. This will include scheduling written tests and oral interviews, ensuring that the interview venues are well set, and availing computers if required, among others.
- Scheduling HR events and meetings.
- Maintaining employee records on SharePoint and personnel files.
- Prepare payroll for casual workers.
- Manage the staff exit process, ensuring staff are equipped with the right information and documentation, including issuing certificates of service.
- Support with the onboarding process by preparing onboarding schedules, sending new hire packets, and relevant onboarding forms to new hires.
- Support with the recruitment of Interns and Assistants.
- Support with the recruitment of casual workers.
- Prepare payslips for staff.
- Prepare contracts for staff.
- Support with the reference check process for new hires.
- Update the HR trackers, including staff lists, joiners and leavers, and the recruitment tracker.
- Any other related duties assigned.
About you
To be successful in this role, we expect you to know the Ugandan labor and employment laws and regulations, and have human resources experience, preferably within the NGO sector. Moreover, we also expect the following:
Required
- A bachelor’s degree in human resource management or Industrial and Organizational Psychology.
- Proficiency in MS Office
- Exceptional organizational skills
- Excellent verbal and written communication skills
- Effective administration and people management skills
- Full professional proficiency in English
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
- Contract length: 6 months.
- Band: I1
- Designation of Duty Station: Kampala
- Start date: July 2025
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.
Application process
This is strictly an internal advert. All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 20th June 2025
DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it
For further information about the Danish Refugee Council, please consult our website drc.ngo.
Working at DRC
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DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of over 6000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.