DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as an Administrative Assistant.
The overall purpose of the role:
The Administration Assistant provides support for the daily functioning of the office and the implementation of DRC programs in the Uganda Country office, collaborates with the support team and program staff to ensure the timely completion of administrative tasks, and provides the necessary support to other teams in his/her area of responsibility. This role has a country focus and ensures compliance with DRC administrative procedures and guidelines within the country.
Your main duties and responsibilities will be:
- Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
- Ensure the office premises are tidy and always organised through the proper supervision of cleaners
- Effective work with finance, logistics, and program departments to prepare for the timely procurement of office stationery and consumables
- Assist with the organization of events (workshops, meetings, etc.).
- Book accommodation for DRC staff
- Book international flights for DRC staff.
- Receive and send official correspondence and maintain a record of it.
- Attend and receive phone calls for the DRC office.
- Perform ad hoc office tasks.
- Prepare payment requests for administration invoices while maintaining a proper tracker
- Managing equipment: Overseeing the operation of office equipment and arranging for repairs
- Taking notes during HR/Admin meetings, documenting key points and actions
- Facilitate office orientation for new staff to ensure a smooth onboarding experience.
- Ensure proper filing of Admin records on SharePoint
- Support the Admin and Compliance Officer in his/her absence.
- Any other duties relating to the nature of the job as requested by the Manager
About you
To be successful in this role, we expect you to have experience in administrative-related work and proven ability to handle a challenging workload. Moreover, we also expect the following:
Required
- A bachelor’s degree in Office Management, Human Resource Management, Business, Social Sciences, or related field.
- Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and databases)
- Good interpersonal skills
- Good verbal and written communication skills in English
- Excellent attention to detail, organizational skills, and discretion with confidential information
- Ability to work independently and proactively
Desirable
- Knowledge or experience of NGO work
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
- Contract length: 6 months.
- Band: I1
- Designation of Duty Station: Kampala
- Start date: July 2025
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.
Application process
This is strictly an internal advert. All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 20th June 2025
DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it
For further information about the Danish Refugee Council, please consult our website drc.ngo.
Working at DRC
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DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of over 6000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.