Finance Specialist - Donor Reporting and Partnership

Duty Station : Yangon

Report to : Finance Manager

Overall purpose of the role:

The Finance Specialist plays a key role in ensuring high-quality financial management and compliance for the DRC Myanmar program and the Country Office in Myanmar. The position is responsible for preparing timely and accurate donor financial reports, managing designated project budgets, and supporting compliance with DRC’s Operations Handbook, donor requirements, and the Dynamics ERP system. This role also has a country focus and ensures partner compliance to DRC procedures and guidelines within the country. The role supports capacity building of finance staff, contributes to the development of country strategies, and provides technical guidance to ensure smooth financial operations and audit readiness. This role has a country focus and contributes to strengthening internal controls, reporting systems, and budget planning in alignment with DRC procedures and donor expectations.

Responsibilities:

This role oversees the finance functions of the DRC Myanmar program as well as the financial management of local partners.

Technical Support and Capacity Building  

• Provide technical guidance and support to Area Office finance staff on donor reporting, budgeting, and compliance requirements. 
• Deliver training and capacity-building initiatives for finance staff in both the Country Office and field teams, ensuring continuous professional development. 
• Provide on-the-job training for finance staff, offering guidance on the use of the Dynamic system and adherence to DRC’s Operations Handbook and related policies.  

Financial Reporting:  

• Maintain internal financial procedures in compliance with national laws, DRC’s Operations Handbook, and donor requirements. 
• Prepare, review, and analyze financial reports, including project numbers, activity summaries, and expense forecasts. 
• Provide recommendations and advice to field offices on financial reports and compliance with donor requirements. 
• Coordinate closely with the HQ Finance Controller to ensure accurate allocation of HQ expenditures and overhead costs. 
• Ensure donor reports are submitted to HQ on time for approval. 
• Work closely with the Finance Specialist (Partner Support) to ensure that partners’ financial transactions and reports comply with donor guidelines and are submitted on time for donor reporting.
• Establish a donor reporting calendar and work plan in collaboration with the Grants team. 
• Submit donor reports to the Grants Department in compliance with Grants Overview files. 
• Monitor internal deadlines for Grants Overview files and ensure timely follow-up. 
• Work closely with Area Managers and field teams to address key financial challenges, identify underlying causes, and recommend corrective actions. 
• Support the development and implementation of financial reporting formats, templates, and tools. 
• Assist the Finance Manager in managing financial reporting for both the Country Office and Field Offices. 
• Calculate monthly salary allocations and ensure accurate posting of allocation transactions in the DRC Dynamics ERP system. 

Partner Financial Management

• In close cooperation with AO Finance staff, Budget Holders, Area Managers and the Partnership team in the operation, reinforce existing procedures and    systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, internal guidelines and donor requirements.
• Conduct regular financial capacity building to the implementing partner relevant staffs.
• Support timely delivery of quality financial reports to the Budget Holders and other relevant internal stakeholders.
• Ensure that partners are in compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns.
• Monthly financial briefings to Finance Manager, Budget Holders and relevant SMT members.
• Ensure thorough and effective partner budgetary controls during partner proposal budgeting, budget revisions and budget use tracking to ensure that there are no cases of under/over expenditure. Contribute to the development of proposals with regards to budgeting in cooperation with relevant Budget Holders.
• Compliance/regular auditing of partner financial reports with specific comments for learning and accountability
• Liaise with relevant Managers and Budget Holders on key financial issues for all partners in the country, including co-funding, financial reporting, key variances, indirect costs allocations, supporting financial documents and any remedial action that needs to be taken.
• In coordination with the Grants Team and Accounting, ensure that partner instalments are tracked and disbursed as per the set milestones in the SGA. On the same submitting funds request to the accountant in a timely manner.
• Ensure all required partner documentation for financial audits in cooperation with the partners are accurately, sufficiently and timely submitted to DRC audit focal person.
• Ensure monthly meetings are held with Budget Holders and the partners to discuss key variances, reasons for these, and any remedial action that is required.
• Ensure segregation of duties between AO and CO for partners financial processes are in place.
• Ensure proper tracking and presenting of all cash program financial data.

Budget Management  

• Provide accurate financial data and information to the line manager to support the preparation of proposals, revised budgets, and additional budget requests. 
• Provide allocation proportions for shared costs to relevant units upon request. 
• Prepare and update master budgets, shared cost allocations, WBS details, and expense forecast templates for uploading into the Dynamic system. 
• Assist the line manager in monitoring budgets and identifying significant spending variances. 
• Support the Finance Manager in preparing and reviewing budget revisions and modifications. 

Transfers and payments  

• Prepare and update the donor and IP instalment tracker each month, ensuring compliance with the terms of donor and IP contracts. 
• Ensure that all instalments and final payments to and from donors and IPs are processed in a timely manner. 
• Verify that all payment documents meet DRC’s internal financial procedures and donor regulations. 
• Work closely with the Finance Coordinator to ensure proper transfer of funds from DRC HQ in Copenhagen to IPs. 
• Submit payment and fund transfer information to IPs promptly and accurately.  

Data and System Management  

• Review rebooking requests submitted by budget holders and ensure they align with the relevant budget and donor reporting requirements. 
• Coordinate closely with the Finance Coordinator to ensure the Implementing Partner’s (IP) General Ledger is uploaded into the Dynamic system before extracting donor reports. 
• Maintain an accurate and up-to-date filing system—both physical and digital—for all Country Office financial reporting documents within the program finance office. 
• Support the Finance Manager in ensuring DRC Dynamics is fully utilized at the mission level. 
• Assist the Finance Manager in ensuring proper application of ERP finance processes in the country. 
• Generate reports and perform data analysis from the ERP system to improve performance at the country level. 
• Serve as one of the super users for the DRC Dynamics (ERP) system and be responsible for training finance staff in both the Country Office and Area Offices. 

Audit 

• Provide support to the Line Manager during external, internal, donor, or government audits. 
• Ensure all required documents for audits are prepared and available before the audit process begins. 
• Assist in implementing recommendations from external, internal, donor, or government audits in both the Country Office and Field Offices. 
• Follow up on audit improvement plans and ensure timely implementation. 
• Participate in the Implementing Partners (IPs) assessment process, when required.  

Required experience and technical competencies

• University degrees (Bachelors or master’s in accounting / finance / Audit)
• Certification of CA, ACCA or CPA will have distinctive advantages
• Minimum 3 years of practical experience in financial management and donor reporting
• Proven experience in managing large-scale budgets
• Skilled in delivering technical guidance and training in financial management practices
• Experience collaborating with national partners and local or government authorities
• Familiarity with major donor regulations and reporting requirements (e.g., UNHCR, ECHO, DANIDA, DFID, DFAT, EU, SDC)
• Advanced proficiency in Microsoft Excel and hands-on experience with financial management systems (like Dynamic)
• Full professional proficiency in English.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Condition

Contract: DRC will offer the successful applicant a DRC’s Regular contract including 3-month probation. Renewable depends on both funding and performance. Salary and conditions will be in accordance with DRC’s Terms of Employment. The position is placed in Employment Band G- non management.

Application and CV

Interested? Click the button to apply. Please send your application, in English, no later than 15th December 2025.

CV only applications will not be considered.

(Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted for interview/an offer made before the advertised closing date)